Use Outlook’s “Groups” (Contact Groups) to Email Faster

staff — Wed, 10 Dec 2025 11:10:36 +0000

Did you know you can bundle any set of contacts into a single group and send a message to everyone with just one address? It’s a huge time saver and eliminates the risk of forgetting a recipient.

Here’s how to create a group: desktop – Outlook 365

Switch to People: the icon at the bottom of the navigation pane
Click New Contact Group, or New, then Contact Group
Give the group a clear name
Click Add Members, choose From Outlook Contacts or From Address Book, select the people you want, then click OK
Click Save & Close

Here’s how to create a group: web – outlook.com

Open People, then click New contact list, or New, then Contact List
Give the list a clear name
Click Add Members, pick contacts from your address book or type new email addresses, then hit Create

Why it’s so handy:

One click in the To field expands the whole group, keeping your message tidy and ensuring everyone gets the same info instantly. Updating a group is as easy as editing the list with no need to rewrite dozens of addresses.

Give it a try next time you need to reach a project team, club, or family list.

The post Use Outlook’s “Groups” (Contact Groups) to Email Faster appeared first on Quayside Technical Services.

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Use Outlook’s “Groups” (Contact Groups) to Email Faster